Food Safety Audit & Assessment Pro!™


Methodology

We R Food Safety!™ assess the validity of food safety systems in total utilizing our proprietary Food Safety Audit & Assessment Pro! ™ system.  This includes reviewing the design of the food safety system, (to include the support for decisions, programs, etc.), implementation at all levels, the facility (Onsite only) to include structural components, equipment, personnel, supporting programs, implementation, etc.


If critical issues arise or are noted they are immediately communicated to establishment management and recommendations for corrections will be given at that time as well as being documented in the summary section; we do not recommend sharing the Assessment worksheets as they will have trade secret as well as proprietary information documented in them.  The summary section includes all deficiencies that were noted and that will have an impact of food safety or regulatory compliance.

Monthly Vulnerability Reports

Clients utilizing the Food Safe Pro!® L3 electronic record keeping system are assigned a consultant who reviews their programs and records.  On a monthly basis the consultant reviews records input by establishment personnel and analyzes data for trends, for example higher temperatures noted on products, deviations from critical limits, etc. and they then submit a vulnerability report to the establishment for review.  Utilizing a data management system allows the consultant to quickly and efficiently review the data collected, often times identifying negative trends before they become a concern allowing the client to make the necessary changes to their systems to preclude problems, and ultimately allowing them to maintain focus on food safety.

Monthly vulnerability reports are reviewed as part of both the Desktop and Onsite Audits however they are not to be confused with an audit.  The vulnerability report is just that, it is a report on potential vulnerabilities as identified during data reviews.  They are typically limited to a 1 month time period as such they don’t give the total picture of the establishment.

We conduct two types of Audits, onsite and desktop

Desktop audits consists of reviewing your food safety programs, records that you are generating, and supporting documentation in the Food Safe Pro!® L3 system.  We develop a comprehensive report based on our findings focusing on food safety and regulatory vulnerabilities.  The Desktop audit is usually conducted within the first 90 days of implementation of a L3 system and annually thereafter.

Onsite audits are conducted as the name implies, onsite.  These audits review all of your processes, records keeping, programs (HACCP, GMP, Pre-Reqs, etc.), implementation, regulatory compliance, food safety system implementation, etc.  WRFS auditors complete the audit before leaving the establishment, providing the client with general findings.  If critical issues arise they will be immediately communicated to establishment management and recommendations for corrections will be given to the Client. The Establishment size, number of Hazard Analysis and Critical Control Point (HACCP) processes employed, pre-requisite programs, physical layout, and complexity of the assessment will affect the time necessary to complete an Audit.  Nonetheless, WRFS auditors should be able to complete the audit in 3 to 5 days. In the event that an extended amount of time will be needed to complete the audit, the auditor will explain the reasoning with the client and a decision will be made by the Client if they would like to proceed.


The audit is used to gather information associated with an array of food safety system components. The audit is arranged by components as they relate to the function of the process and include: demographics, facility (includes the physical building, equipment used, and the personnel in the facility), general sanitation, individual HACCP process, dual jurisdiction (If regulated by both USDA and FDA), specific program reviews (for example CGMP’s, Military Contract Compliance, and other specific regulatory or customer specific programs as applicable), food defense, and the recommendations.  The audit is intense and detail orientated however it is not a scored audit; what it is simply: the report on your food safety program in total.  Please note that only those clients who have a food safety program that will consistently produce a safe product may be licensed to advertise that they have been audited using our methodology, please ask for details when you schedule your audit.

The purpose of the audit is to give a complete picture of the operation identifying regulatory, food safety, business practices, and program as well as facility and personnel weaknesses so that the operator can focus resources to improve the operation in the most efficient and cost effective manner. 

Our goal is to give you an audit report that you can use to meet regulatory compliance as well as assist you in planning for the future. The recommendations contained in the audit are strictly that; we encourage each client to review the audit in detail and make those changes that they deem necessary to produce a safe and wholesome product and meet their regulatory and customer requirements. 

In order to be found compliant your facility may not have any derogatory findings that the auditor determines may cause a food safety, regulatory, or customer requirement failure.  In essence upon completion of the audit you will either pass or fail.  The reason for this approach is simple, your end customers either have food poisoning or they don’t, your regulator finds you compliant or they find you are not, and your direct customers either purchase from you or they don’t. The real world doesn’t give you a feel good score and neither do we.

The audits are performed by our staff and are not “farmed out” to other consulting or audit groups unless specifically requested by the client.  The auditor will have extensive background and knowledge of the audit process, food safety, and best practices.  The auditor has an extensive network of colleagues within our consulting group whom they can call on for assistance should they come across something unique to their experience.  Our audit team includes Food Technologists, Veterinarians, former government regulators, etc.  We are uniquely positioned to provide our clients with world class service; no other organization has the mix of talents and experience that we offer.The audit findings are the property of the client and are not disclosed outside of our company or our clients company, and then only to those employees whom the client has authorized.  We insist on utilizing a non-disclosure agreement prior to any work being accomplished, we are insured, and we require all clients to maintain the confidentiality of the Food Safety Audit & Assessment System Pro!™ process.